Open any mail merge document, and turn on viewing of your Mail Merge toolbar.Note that there's a button to bring up the Insert Merge Fields dialog.Graham Mayor, Microsoft Word MVP, says somewhere on his website that Microsoft has made a "dog's breakfast" of mail merge. Hopefully, the steps here will make the new mail merge wizard a bit less painful to use.
For example, fields are at work when you insert page numbers or create a table of contents.
Field code syntax Field codes appear between curly brackets ( ).
By Dan Gookin The phrase “carved in stone” refers to text that doesn’t change.
So, sure, if you want to spend all day picking a field from there, clicking it again and again, use that button.
Inserting fields can give you precise control over dynamic text in your document.